We offer payroll services to businesses for whom it is not practical to perform these functions in house.
We provide fully computerised payrolls with supporting payslips, and other monthly reports. We also produce the required year end documentation.
Dealing with employee pay can be an extremely time consuming financial process within any size business. The legal requirements can be broken down into a number of basic areas.
What has to be done can be summarised as follows:
- You act as collector of income tax (PAYE) and National Insurance Contribution for the government.
- Pay Statutory Sick Pay (SSP) and Statutory Maternity Pay (SMP) if due.
- Ensure you give equal pay to employees carrying out equal value work.
You need to make some basic decisions concerning how much each employee should be paid, and how often they should be paid (i.e. weekly, fortnightly, every 28 days or every calendar month). Bonuses, commissions, overtime, holiday and sick pay can be negotiated separately, and of course, all of the above should be reviewed at least annually with each employee.
Maternity Pay (SMP)
Pregnant employees have several rights, such as not to be unfairly dismissed, maternity leave and the right to return to work. To qualify your employee must be a full time employee and have been employed by you for 26 weeks, continuing into the 15th week (known as the qualifying week) before the baby is due.
Sick Pay (SSP)
There are many rules governing how much and when it should be paid, and how much can be reclaimed under the small employer’s relief scheme.
You cannot pay one employee more than another on purely arbitrary grounds like gender. If employees are doing broadly similar work or work of equal value, everyone should be paid the same and given the same terms of employment.
Taxation and National Insurance
A significant responsibility for any employer is acting as a tax collector on behalf of the government collecting both Tax and NI contributions from employees’ pay. Any deductions made must be detailed in a written pay statement.
Please see our PAYE health check for details on how we can deliver a thorough review of your payroll policies.